What is live minute taking?

Live minute taking involves capturing notes and summarising key points from a meeting or event in real-time. Here’s a step-by-step guide on how to effectively take live minutes:

1. Preparation:

• • Understand the Agenda: Review the meeting agenda beforehand to anticipate the topics that will be covered.
  • Set Up: Have your note-taking tools ready, whether digital (like a laptop or tablet) or traditional (pen and paper).

2. During the Meeting:

• • Record Basic Details: Start by noting the date, time, location, and names of attendees.
  • Capture Key Points: Focus on recording decisions, action items, and significant discussions. Use bullet points for clarity.
  • Be Concise: Summarise discussions rather than transcribing verbatim. Include who said what only if it’s relevant.
  • Action Items: Clearly note any tasks assigned, including who is responsible and deadlines.

3. Post-Meeting:

• • Review and Edit: Go through your notes to ensure accuracy and completeness. Correct any errors and fill in any gaps.
  • Distribute Minutes: Share the finalised minutes with all attendees and relevant stakeholders promptly.

Tips:

• Stay Neutral: Record facts and decisions objectively, without personal opinions or interpretations.
• Use Abbreviations: Develop a system of abbreviations to speed up the process.
• Listen Actively: Pay attention to the flow of the meeting to identify important points and decisions.

Live minute taking is a skill which is undertaken by a professional minute taking companies and is an important aspect of business.